Sample Human Resources Assistant Job Description

Development of the Human Resources Department

• Administers programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.
• Participates in developing department goals, objectives, and systems.
Assists with the tracking of departmental and company measurements that support the accomplishment of the company�s strategic goals.
• Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department. Prepares periodic reports for management, as necessary or requested.
• Participates in administrative staff meetings and attends other meetings and seminars as necessary and to represent the department.

Human Resources Information Systems (HRIS)

• Maintains the HRIS database and generates scheduled or requested reports to assist management.
• Updates employee phone directory and company organization chart. Maintains a database of employee contact information.
• Periodically audits the database to ensure accuracy.
• Assists in the development and updating of the Human Resources section of the Web site.
• Keeps employee records up-to-date by processing employee status changes in a timely manner.
• Maintains personnel files in compliance with applicable legal requirements.

Benefits Administration

• Conducts benefit orientations and other benefit training, as needed.
• Processes enrollments, changes, and terminations of participants in all benefit plans and programs.
• Reconciles monthly billing statements against payroll deductions.
• Assists employees with any benefit claim issues or concerns.
• Administers the day-to-day transactions of the 401(k) plan and processes employee loans and applications.

Training and Development

• Schedules participants into training sessions.
• Tracks participants and training records.
• Enters training records into database and maintains it.
• Tracks the implementation of the employee performance development plans (PDPs).
• Tracks the accomplishment of PDP goals.

Employment

• Advertises employee job openings first, internally, and then, externally, in keeping with company recruitment policies. Manages the logistics of the recruiting process.
• Writes newspaper classified ads and posts ads on the Internet in places appropriate to the open position including job boards, college career services offices, professional associations, and on the company's Web site.
• Sorts and reviews resumes as they arrive on a daily basis. Manages the flow of paper applications and manages the recruiting email box. Provides a first review of resumes. Maintains a filing system that retains qualified applications for one year.
• Schedules interviews for the hiring manager and Human Resources. Schedules additional interviews as needed.
• Mails out the candidate offer letter packet as requested and tracks return.
• Makes sure that the work space, computer and other equipment, mailbox, and appropriate installed software are ready for the new employee's start day.
• Conducts new-employee orientation.
• Prepares paperwork required for new hires and establishes personnel file.
• Assists the plant and front office with temporary staffing needs by contacting and working with the Temporary Staffing Agency.
• Conducts temporary employee orientation, creates time badges, and tracks current temporary employees' attendance.
• Faxes time sheets to Temporary Staffing Agency weekly for payroll processing.

Employee Relations

• Assists in the development and implementation of an employee handbook and new personnel policies and procedures.
• Files all compliance reports with the state and federal government including EEO-1 report.
• Assists with the implementation and tracking of company safety and health programs.

Compensation

• Is trained in and regularly practices backing up accounting and payroll.
• Participates in at least one salary survey per year.

Organization Development

• Participates on various committees to provide HR support and to monitor activities and completion of goals.

Executive Administration

• Sorts mail and faxes; distributes to employee mailboxes.
• Assists with Board of Directors meetings: creates board packets, meets and greets arriving board members, orders lunches, makes reservations.
• Consolidates and emails out weekly management reports to managers.
• Coordinates executive travel plans and other arrangements as needed.
• Orders flowers and cards for employees for events such as illness, death in family, birth, graduation, and so on.
• Obtains VISAs and passports for employees needing to travel abroad.

Additional

• Assumes other duties as assigned by the HR Director or the CEO.

http://humanresources.about.com/od/jobdescriptions/a/HR_assistant_2.htm