Sample Job Description for Office Administrator

An office administrator provides clerical and administrative support in an office environment. Often providing support to management, Prospects report the role overlaps at times with that of a PA (personal assistant.) Office administrators are also referred to as administration assistants and may work individually or as part of a wider team. The Bureau of Labor Statistics (BLS) note that employment prospects are most positive for those with knowledge of computer software applications.

1. Education

   • The BLS report that employers will accept those with a high school diploma and who possess basic office skills. The BLS notes that once hired, office administrators typically acquire more skills on the job. However, those seeking a career as an office administrator should be computer literate with strong communication skills. Many temporary placement agencies provide formal training in computer and office skills.

   Responsibilities

   • The responsibilities of an office administrator vary depending on experience, industry and size of the organization. Typical day-to-day tasks include responding to telephone calls and emails, copy typing, keeping diaries and maintaining filing systems. Prospects report that many office administrators are also required to book meeting and conference facilities and may also train, supervise and delegate tasks to junior office workers.

   Skills

   • The BLS report desirable skills for office administrators include those with good spelling, punctuation, grammar and oral communication. The ability to work independently and proficient typing skills are also important to the role. Multitasking is often required and is an integral part of the job when offering administrative support to a number of managers or departments.

   Considerations

   • Until 2018, employment has been predicted to grow by around 11 percent, according to the BLS . Although there has been an increase in technology, the BLS notes that administrative support relies on personal interaction, and therefore, can not be easily automated. Those with advanced computer skills should face the greatest career prospects whilst holders of a bachelor’s degree are in demand to act as assistants to managers and perform tasks that are more complex.

   Salary

   • Salary vary widely depending on the level of responsibility, experience, location and employer. The BLS reports the average annual salary of an administration assistant in May 2008 was $40,030. The highest earners where those employed to assist senior management of companies and those assistants earned on average $45,190. The lowest earners were those who worked in the employment sector who earned on average 33,820 in May 2008

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